What is Staffing? Meaning, Definition, Types, Process

Staffing is the process of hiring, deploying, and retaining the human resources that an organization needs, in order to have the right people with the right skills in the right positions at the right time in order for the organization to achieve its objectives. It includes processes like workforce planning, recruitment, selection, training and development, and performance management.


So, the concept of staffing is the human resource function that entails identifying, recruiting, choosing, and retaining employees who fill the organizational positions. It guarantees that the organization is equipped with the right expertise to help it accomplish its purposes effectively and efficiently.


Types of Staffing


1. Temporary Staffing:


  • Involves hiring employees for a long-term period, usually with no set termination date.
  • These workers will be a permanent part of the organization’s workforce and they may receive such benefits like healthcare and retirement plans.


2. Temporary Staffing:


  • Involves hiring employees for a specific period or project.
  • Temporary staff is a type of employment that is not permanent and they are usually hired from employment agencies or as contractors.
  • Common in industries with fluctuating workloads or seasonal demands.


3. Full-time Staffing:


  • Employees work a standard number of hours per week, typically 40 hours.
  • They receive benefits such as healthcare, paid time off, and retirement plans.


4. Part-time Staffing:


  • Employees work fewer hours than full-time employees.
  • Often employed on a flexible schedule.
  • They may not receive the same benefits as full-time employees.


5. Contract Staffing:


  • Involves hiring individuals or firms to provide specific services for a defined period, usually on a contractual basis.
  • Common in industries where specialized skills are needed for short-term projects.


6. Project-Based Staffing:


  • Employees are hired specifically for a particular project or task.
  • Once the project is completed, their employment may end or they may be reassigned to other projects.


7. Outsourced Staffing:


  • Involves outsourcing certain functions or roles to external vendors or agencies.
  • The vendor is responsible for providing the necessary staff to fulfil the outsourced functions.


8. Internship Staffing: 


  • Involves hiring interns, often students or recent graduates, for a fixed period to gain practical experience in a particular field.
  • Interns may work part-time or full-time and may receive academic credit or a stipend.


9. Freelance Staffing:


  • Involves hiring independent contractors or freelancers to perform specific tasks or projects.
  • They are typically paid on a project basis and may work remotely or on-site as needed.


Staffing process


1. Workforce Planning:


  1. Identify the organization’s current and future workforce needs based on its strategic objectives.                         
  2. Assess the skills, knowledge, and competencies required for various positions.


2. Recruitment Planning:


  1. Develop a recruitment plan outlining the strategies, resources, and timelines for attracting potential candidates.
  2. Determine the channels to be used for sourcing candidates, such as job boards, social media, employee referrals, or recruitment agencies.


3. Candidate Sourcing:


  1. Actively search for and attract potential candidates through various channels identified in the recruitment plan.
  2. Source candidates internally (within the organization) and externally (outside the organization) to ensure a diverse pool of applicants.


4. Screening and Selection:


  1. Review resumes, applications, and cover letters to shortlist candidates who meet the job requirements.
  2. Conduct initial screenings, such as phone interviews or online assessments, to evaluate candidates’ qualifications and suitability for the position.
  3. Schedule and conduct interviews with shortlisted candidates to assess their skills, experience, and cultural fit.
  4. Administer pre-employment tests or assessments to further evaluate candidates’ competencies and suitability for the role.


5. Interview and Evaluation:


  1. Conduct structured interviews with candidates, focusing on behavioural, situational, and technical questions to assess their suitability for the position.
  2. Evaluate candidates based on predetermined criteria, including skills, experience, qualifications, and cultural fit.
  3. Gather feedback from interviewers and stakeholders involved in the hiring process to assess candidates objectively.


6. Background Checks and References:


  1. Verify candidates’ employment history, educational credentials, certifications, and any other relevant background information.
  2. Contact references provided by candidates to gather feedback on their performance, work ethic, and suitability for the position.


7. Offer and Negotiation:


  1. Extend job offers to selected candidates, including details such as compensation, benefits, start date, and other relevant terms and conditions.
  2. Negotiate with candidates on salary, benefits, and other aspects of the job offer to reach mutually satisfactory terms.


8. Onboarding and Orientation:


  1. Welcome new employees to the organization and provide them with the necessary information, resources, and support to integrate into their roles smoothly.
  2. Conduct orientation sessions to familiarize new employees with the organization’s culture, policies, procedures, and expectations.


9. Training and Development:


  1. Provide ongoing training and development opportunities to enhance employees’ skills, knowledge, and competencies.
  2. Offer mentorship, coaching, and other learning initiatives to support employees’ professional growth and career development.


10. Performance Management:


  1. Set clear performance expectations and goals for employees, aligned with the organization’s objectives.
  2. Monitor and evaluate employees’ performance regularly through performance reviews, feedback sessions, and goal tracking.
  3. Provide constructive feedback, recognition, and rewards to motivate and engage employees in their roles.


How you manage your staff and time efficiently with Time Champ. Sign up now to get a better solution for your workforce needs. Want to make your staffing plan better? Try out Time Champ for tracking time accurately. Book a demo now to see how it works for you.



Staffing is the process of hiring, deploying, and retaining the human resources required for an organization to have the right people with the right skills in the right positions at the right time, ensuring the organization’s objectives are met efficiently.

Types of staffing include permanent, temporary, full-time, part-time, contract, project-based, outsourced, internship, and freelance staffing, each serving different employment needs and durations.

Workforce planning is the step where an organization identifies its current and future workforce needs based on strategic objectives and determines the necessary skills, knowledge, and competencies for various positions.

A recruitment plan is crucial as it outlines the strategies, resources, and timelines for attracting potential candidates and helps determine the most effective channels for sourcing them.