Employee attendance
management plays
a very crucial role in an
organisation. HR teams have to spend
a considerable amount of time
managing the attendance of
employees, and it is common for them
to face roadblocks while doing this.
To avoid such roadblocks and to
build transparency among all the
employees in the organization, an
attendance management system steps
in.
With digitally enabled
workplaces everywhere, having an
online attendance management system
can make a huge difference to the
organization. Let us explore what
this attendance management is, along
with why you need it and how it can
help in improving your employee
productivity along
with the employee attendance
monitoring system in this blog.
What Is an Attendance Management System?
Any solution that monitors the
working hours of an employee can be
considered an attendance management
system. This includes paper
registers, biometric login, excel
based spreadsheets, etc. However,
with the digital transformation,
things have changed
drastically.
There are
different types of cloud-based
attendance management systems
available in the market that would
simplify the entire process. Most
organisations are switching to
digital attendance
management software, and
this has helped their HR teams and
employees as well.
Features of Attendance Management System
Now that you understand what an attendance management system is let us explore its features. This will give you a fair idea of how it can help your organization.
1. Clocking in and out
This is the first and foremost
feature that should be present in
attendance management software.
Employees should clock in every day
as soon as they start their work,
register the breaks they take in
between, and clock out.
This
way, all the business hours of
employees are recorded. Both
employer and employees will have
access to it, preventing any kind of
misuse.
2. Leave Management
Every organisation offers paid time off. It is important that employees get to register the leaves they are taking under PTO or unpaid leaves. A good attendance management software like Time Champ will provide a leave management feature.
3. Payroll
This is an advanced feature and is a must-have for every organisation. The employee attendance monitoring system will curate payroll as per the working hours of the employees, their days off, etc. If there are any hourly compensations that need to be calculated, it can also be done with the help of this attendance system.
4. Employee Self Service
With the digital revolution all over, employee self-service is a must-have feature in every attendance management system. With this software, employees would be able to log in and log out from work all by themselves with the help of a web app or an app on their mobile phones. Right from leave requests to corrections in the attendance records, employees would be able to do everything from their end without intervention from the HR Team.
5. Advanced Analytics
Analytics are very important to understand the patterns and performance of employees, and a reliable attendance management system is supposed to offer that. With Time Champ, you will get granular visibility into employee attendance and understand who is committing time theft, employees who are putting in extra hours, working overtime, etc. All of these will help during the appraisal period.
Why Does Your Organisation Need It?
If you are confused about whether you
need an attendance management system
or you don’t, then this section will
clear your confusion. Every
organization out there, irrespective
of its size, would need to invest in
a good attendance management system
as it changes the landscape of its
operations.
Some of the
reasons why your organization needs
attendance management software
are:
- Efficient tracking
- Time and resource-saving
- Accuracy
- Compliant with various
- regulations
- Payroll processing
- Employee accountability
- Leave management
- Data analysis and reporting
- Remote work and flexibility
- Employee performance monitoring
- Notifications and reminders
- Reduced usage of paper
Role of Attendance Management System in Employee Productivity
As discussed above, a reliable
attendance management system will
have multiple features at its
disposal that employees can
leverage. Right from applying their
leaves to understanding their work
hours, this tool can help them with
everything. However, then comes a
time tracking and productivity
monitoring tool like
Time Champ that can double down as
an attendance management system and
employee monitoring
software.
Employees can start
their working hours by logging in,
recording their breaks, logout and
accessing their dashboard to get
in-depth insights about how they are
performing.
Their
productivity is tracked along with
the idle time, their neutral time
giving you a fair idea of how every
employee in the organization is
performing. Employees would be able
to see the annual holidays and their
leave balance and mark themselves on
leave when required.
Why Is Time Champ the Best Attendance Management System?
Time Champ is a productivity monitoring software that comes with attendance management as well. The software has a myriad of features to ensure transparency among the management and employees in an organization. It has all the must-have features that you look for in the attendance management system along with so many additional features for employee monitoring such as screenshots, screen recording, ideal time detection, access to the website list that employees have browsed, and many more.
Why invest in multiple software when you can get all the features bundled in one- Time Champ?
Book
a demo today to
learn how we have helped various
successful businesses like yours
with their attendance management and
productivity tracking.
Also
Read:
How to introduce productivity monitoring software in your organization?
