A clock-in reminder is an automatic alert or notification that is sent to remind employees to log their work hours at the start of the shift. Clock-in reminders can take the form of a pop-up notification on a desktop or a push notification on a mobile device, an email reminder, or a message in a workplace communication app like Slack or Microsoft Teams.
Clock-in reminders are especially good remote and hybrid work environments (and shift-based work) where an employee may forget to take attendance, and you miss an opportunity to prompt their attendance and discipline in logging their work.
Timely alerts are a good way to ensure that employee tracking is accurate, and on-time logging carries positive benefits for employee discipline and accountability.
Clock-in reminders significantly help keep track of time and attendance. Nowadays, it is necessary to clearly track time regardless of whether companies have specific in-office attendance requirements; many offices continue to leverage remote or flexible work models. Employees may not always be "clocking in," but this frequent lack of physical attendance puts the employee at greater risk of forgetting to clock in.
There are several reasons clock-in reminders are essential:
A member of a hybrid team receives a pop-up that reminds them every morning that it is 9:00 AM and to clock in. The reminder is linked to the organization's time tracking tool. If the employee does not clock in 15 minutes later, a reminder prompt will pop up.
A field sales executive has an attendance app on their device. At the start of their shift (i.e., 8:30 AM), they receive a push notification from the app with a one-tap clock-in prompt. This helps them record attendance while on the road or at the client's location.
An IT company uses Slack to communicate with each other daily. The HR tool sends automated messages through Slack at 10:00 AM every day, reminding employees to log their time. The message includes a direct link that takes the employee right into the clock-in dashboard.
A clock-in reminder is typically part of an organization's digital attendance or employee management software. This is how these reminders typically operate:
| Feature | Clock-In Reminder | Clock-In System |
|---|
Time Champ delivers smart clock-in reminders that ensure employees will never forget recording their hours. Here is how Time Champ has made clock-in reminders effortless:
These features help reduce attendance errors, but also create a culture of accountability and punctuality with teams.
Recording Attendance
A system used to log whether employees are present or absent for work.Clock In
The mechanism that tracks when an employee engages in their workday.Shift Planning
Determining and organizing employee hours in the time slots of morning, evening, or night.Geo-Attendance
Cost reporting when employees clock in using GPS systems to confirm the location of work clock-in.Time Tracking Programs
The programs used to track how much time employees spend on work tasks and their attendance.
