6 Free Agile Project Management Templates (Excel & Word)

Running agile projects without a clear structure quickly turns into guesswork. You may know what you need to deliver, but keeping tasks aligned, timelines visible, and priorities clear can still feel messy, especially when plans keep changing.

That’s where the right agile project management templates make a real difference. Instead of building plans from scratch or juggling scattered files, you get ready-made formats that help you map work, track progress, and stay focused on what matters in each sprint.

In this guide, you’ll find 6 free agile templates designed for real project workflows. You can download each template in Excel, Word, or PDF to manage planning, execution, and release tracking without adding complexity. Whether you’re defining scope, organising sprints, or preparing a release, these templates give you a simple way to stay organised and move work forward with confidence.

What Are the 6 Types of Agile Project Management Templates?

Agile project management templates can transform the way you plan, track, and adapt without adding unnecessary complexity. Each one solves a specific challenge in your agile workflow, from high-level roadmaps to daily standup clarity.

1. Agile Project Plan Template

An agile project plan template gives you a clear, structured way to organise and manage your agile project. Instead of locking everything up front, it outlines goals, timelines, responsibilities, and milestones in a flexible format that can evolve as priorities change. With this template, you can determine the project goals, organise the work, and decide on the methods of tracking the progress through different cycles.

This type of agile project management plan template acts as a reference point for everyone involved. It keeps teams aligned on scope and expectations while leaving room for adjustments as new insights come in.

Key Features

• Sprint Timeline Visualisation: Clear start and end dates for each sprint with capacity indicators to support realistic planning.
• Backlog Prioritisation Space: Dedicated area to rank user stories or features by business value and effort.
• Release Milestone Mapping: Links iterative deliverables to strategic goals and go-to-market timelines.
• Roles and Responsibilities Matrix: Defines accountabilities for scrum masters, product owners, developers, and stakeholders.
• Risk and Adaptation Log: Tracks potential blockers and triggers for scope or timeline adjustments.

Best For

Project managers launching new agile initiatives, teams transitioning from waterfall methodologies, and product owners who need to communicate iterative delivery timelines to non-technical stakeholders.

2. Agile Sprint Backlog with Burndown Chart Template

The agile sprint backlog with burndown chart template helps you move from sprint planning to structured execution with clarity and control. It clearly lists the exact tasks your team agrees to complete in the sprint and lets you monitor progress each day. The template defines every task at the start, helping you maintain focus and prevent scope changes during the sprint.

This agile sprint backlog template works as a daily execution tool. The backlog shows what your team needs to complete, while the burndown chart visualises how much time remains. Together, they give you a clear view of whether your sprint is on track or falling behind, without relying on long status updates.

H4: Key Features

• Sprint-Level Task Breakdown: Lists all committed backlog items and selected tasks during sprint planning, keeping the sprint scope fixed and clear.
• Daily Remaining Effort Tracking: Tracks remaining hours or effort for each task across the sprint, making progress visible daily.
• Sprint Goal Alignment: Keeps every task tied to the overarching sprint objective to prevent scope drift.
• Built-In Burndown Chart View: Shows outstanding work overtime, helping teams quickly spot delays or uneven workload distribution.
• Clear Ownership and Status: Each task shows who owns it and its current progress.

Best For

Agile teams, scrum masters, and delivery leads who need a practical agile development template to manage sprint execution, monitor daily progress, and identify risks early without adding reporting overhead.

3. Agile Release Plan Template

The agile release plan template helps you map how features and improvements move from development into production over multiple sprints. Instead of concentrating on day-to-day work, this template looks ahead and defines what you will deliver, when you will release it, and what each release includes.

This kind of agile project management template connects sprint output to broader business timelines. It gives you a structured way to plan releases without locking teams into rigid dates and makes it easier to adjust scope while still keeping stakeholders informed and aligned.

Key Features

• Release-Level Planning View: Organises features and initiatives across releases, providing a clear picture of upcoming deliveries.
• Sprint-to-Release Mapping: Links sprint work to release goals, helping teams understand how individual efforts contribute to larger milestones.
• Timeline and Dependency Tracking: Highlights release windows, dependencies, and potential risks that could affect delivery.
• Clear Release Goals: Defines what success looks like for each release, keeping focus on outcomes rather than just completion.

Best For

Product managers, release managers, and delivery teams need a reliable agile release plan template to plan feature rollouts, coordinate across sprints, and communicate release expectations clearly to stakeholders.

4. Agile Product Roadmap Template

Product direction becomes easier to manage when priorities are clearly visible. An agile product roadmap template helps you lay out upcoming features, themes, and goals in a way that supports change without losing focus. Rather than listing tasks, it shows how product work progresses across quarters or releases, giving teams a shared sense of direction.

The agile product roadmap template links strategy to execution by mapping initiatives across sprints, priorities, and release timelines. It helps you explain what’s coming next, why those initiatives matter, and how different efforts connect, while still allowing room to adapt based on feedback or shifting business needs.

Key Features

• Feature and Theme-Based Planning: Groups work by features or initiatives rather than detailed tasks, keeping the roadmap outcome-focused.
• Time-Phased View: Maps priorities across time periods such as quarters or release cycles, making progress and direction easy to follow.
• Priority Visibility: Clearly highlights what matters most right now versus what’s planned for later stages.
• Stakeholder-Friendly Format: Creates a clear visual reference that supports alignment across product, delivery, and leadership teams.

Best For

Product managers, business stakeholders, and agile teams who need a clear agile feature template to communicate product direction, align priorities, and guide planning without locking teams into fixed commitments.

5. Agile Product Backlog Template

An agile product backlog template gives you a structured way to capture and manage all potential work of a product in one place. It keeps all features, improvements, and ideas in one organised list, making it easier for you to see and manage everything that might shape the product.

Unlike sprint-level plans, the product backlog remains flexible. You can add new items at any time, shift priorities, and refine details as understanding improves. This flexibility makes the backlog a living document that supports continuous planning and ensures sprint teams always pull work from a well-prepared and prioritised list.

Key Features

• Prioritised Backlog Items: Arranges features, enhancements, and fixes based on importance, helping teams focus on what delivers the most value first.
• Clear Descriptions and Acceptance Criteria: Provides enough detail for teams to understand intent and expectations before work begins.
• Estimation and Effort Tracking: Includes story points or effort estimates to support planning and capacity decisions.
• Sprint Readiness Support: Helps teams quickly identify which items are refined and ready to move into upcoming sprints.
• Flexible and Easy to Update: Allows continuous updates as priorities shift, without disrupting sprint execution.

Best For

Product owners, product managers, and agile teams who need a reliable agile project management Excel template to organise requirements, prepare sprint-ready work, and maintain visibility across evolving priorities.

6. Agile Test Plan Template

Quality checks in agile projects don’t happen at the end. They evolve alongside product development. An agile test plan template helps you define, execute, and track testing activities in a way that stays aligned with changing requirements and sprint priorities. Instead of relying on a fixed testing schedule, this template supports continuous validation as features move closer to completion.

This agile methodology template keeps testing simple and focused at every stage. It records project test actions, expected outcomes, and actual results, which helps clarify the scope and ensures teams identify issues early.

Key Features

• Iterative Test Planning: Adapts test cases as requirements change, keeping testing aligned with current sprint and backlog priorities.
• Clear Test Case Tracking: Logs test steps, expected results, and actual outcomes in one place for easy reference.
• Pass/Fail Visibility: Uses simple indicators to show test status at a glance, making progress easy to review.
• Interactive Completion Markers: Includes checkboxes that visually mark completed tests, helping teams quickly see what they have finished and what still needs attention.
• Scope Clarity: Keeps testing focused on agreed requirements and reducing misunderstandings between development and QA teams.

Best For

QA teams, product owners, and agile delivery teams who need a practical sample agile test plan template to manage testing as part of ongoing development, track results clearly, and maintain quality without slowing down release cycles.

What Are the Pros and Cons of Agile Project Management Templates?  

An agile project management template gives you a ready-made structure to help you work faster and stay organised. However, the results depend on how effectively you apply it to your team’s workflow. When used smartly, they bring clarity and consistency. If overused, they can make your project less flexible.

Here’s a clear look at the advantages and disadvantages of agile project management templates to help you decide when these work best for your team:

Pros of Agile Project Management Templates	Cons of Agile Project Management Templates
Save planning time by giving you ready-to-use structures instead of starting from scratch.	Can feel restrictive if teams treat templates as fixed rules rather than flexible guides.
Improve consistency across projects, sprints, and teams.	May require customisation to fit different team sizes or workflows.
Make work easier to track with clearly defined fields for tasks, priorities, and progress.	Risk of over-documentation if teams use too many templates at once.
Support clear communication by keeping everyone aligned on goals and responsibilities.	Becomes less effective without discipline, especially when teams fail to maintain regular updates.
Help new teams adopt agile faster by providing a clear framework to follow.	Templates alone don’t guarantee success without strong collaboration and ownership.

How Time Champ Helps You Manage Agile Projects Beyond Templates?

Manual agile templates work best when projects stay small and changes remain limited. Once multiple teams start working together and priorities shift more often, those same templates create friction. You may spend time updating files, syncing versions, and explaining progress instead of moving work forward. Important details may scatter across documents, and deadlines start slipping without clear visibility.

You need more than static plans. You need a system where planning and execution move together. Time Champ makes that possible through its structured project management system. You can break large goals into clear projects, divide them into actionable tasks, and analyse progress at every stage. Instead of manually updating sheets, you see real-time progress that reflects task completion, delays, and reassignment.

You can define milestones, allocate resources, set realistic timelines, and analyse workload distribution across teams. You get a clear view of who is working on what, how much time teams spend on tasks, and whether delivery timelines remain realistic. If priorities shift, you can adjust tasks instantly without disrupting the entire workflow. From sprint planning to delivery tracking, Time Champ gives you operational control, visibility, and accountability in one structured environment.

Conclusion

Agile project management templates help you bring clarity to planning, execution, and delivery without overcomplicating your workflow. When you use them thoughtfully, they make it easier to organise work, align teams, and keep progress visible as priorities change. Start with the templates that fit your needs, adapt them to your process, and focus on consistency. Because the real value comes from how well your team uses them, not how many documents you create.

Frequently Asked Questions

If any questions left

Can agile project management templates be customised for different teams?

Yes, agile templates are flexible by design, and you can adjust them based on team size, roles, and workflows. You may change the fields, priorities, and views to reflect the way of planning and delivering work. This makes templates practical across different functions without changing the agile approach.

Do agile templates work for both small and large projects?

Yes, they work for both, but teams use them differently. Smaller projects benefit from lightweight templates that focus on essentials, while larger projects need more detailed structures for tracking and coordination. The key is choosing only the templates that support the project’s complexity.

Is it okay to update agile templates during an active project?

Yes, updates are fine when they improve clarity or reflect changes in scope. Teams should avoid frequent structural changes that disrupt ongoing work. Small, purposeful adjustments help keep plans aligned without any confusion.

Can agile project management templates replace agile tools completely?

Templates work well for planning and early execution, especially in simple setups. As projects grow and collaboration increases, manual updates can slow down teams. At that stage, many teams shift to dedicated tools to maintain visibility and speed.

Thasleem Shaik

Content Writer

Thasleem enjoys writing content that’s simple, engaging, and easy to understand. Always on the lookout for something new to learn, she brings a spark of curiosity and creativity to every piece. Outside of writing, she loves books, documentaries, and quiet moments with music and tea. Fiercely competitive at board games and always on a quest for the perfect cup of chai.