5 Free Project Deliverables Templates (Excel, Word & PDF)  

What Are the 5 Types of Project Deliverables Templates?

Every project has its own workflow, and the right template keeps that workflow steady. Each type of deliverables template serves a unique purpose, helping you plan, track, and manage every outcome with precision. These are five project deliverables templates that will streamline your work process, keep your team focused, and ensure every goal is achieved efficiently.

1. Project Deliverables Checklist Template

The template will ensure that you keep track of all important deliverables, including the early design drafts and final handovers. It puts you into a clear understanding of what has been done, what is being done and what should be done. Instead of flipping through emails or messy notes, you get one organised space to track everything your project promises to deliver.

Key Features:

• Comprehensive Deliverable List: Records all project deliverables with deadlines, owners, and completion status.
• Progress Tracking: Quickly see what’s done, pending, or overdue at a glance.
• Priority Indicators: Indicate which tasks are important to your team so that it focuses on things that are important.
• Approval Status Column: Capture client or manager signoffs for each deliverable easily.
• Notes Section: Add context, comments, or special instructions without cluttering your main view.

Best For:

Project managers, coordinators or team leads who desire an organised means of tracking progress, accountability and the delivery of all deliverables on time.

2. Construction Project Tracker Template

Designed for construction professionals, this template helps you track every phase of a project, from initial plans to final approvals. It is easy to document information such as permits, blueprints, material lists, and updates on the inspections while keeping an eye on the deadlines and progress at the same time. It is an easy, systematic method of keeping track of all deliverables and keeping your construction project on track to completion.

Key Features:

• Comprehensive Deliverables Tracking: Monitor all construction documents, materials, and site approvals in one place.
• Timeline Management: Compare planned dates with received or completed dates to track real-time progress.
• Status Updates: It is easy to make changes to target dates as the conditions or requirements of projects change.
• Adjustable Deadlines: Keeps track of staff occupation, overlapping of shifts, and the allocation of workloads.
• Weekly & Monthly Reports: Summarise progress and share updates with stakeholders without manual effort.

Best For:

Construction managers, site managers or project engineers who require an organised means of tracking the documentation, schedules and approvals in each stage of a construction project.

3. Project Plan Deliverables Template

With this template, you can plan, organise and monitor all deliverables in your project within a project timeline easily. You are able to map out tasks, allocate responsibilities and set start and end dates to ensure everyone is on track. As tasks are completed, team members can mark or sign off on their sections to confirm progress and maintain accountability. With this simple, structured layout, it’s easy to stay on schedule, balance workloads, and ensure every deliverable is completed and approved on time.

Key Features:

• Task Assignment & Ownership: Clearly lists each task along with the person responsible.
• Timeline Tracking: Defines start and end dates for better scheduling and time management.
• Sign-Off Section: Allows team members or managers to confirm task completion.
• Customisable Fields: Adjust sections to match your project’s size, scope, or workflow.
• Real-Time Progress Overview: Keeps everyone updated on current status and upcoming tasks.

Best For:

Coordinators, project managers, and team leads are seeking to have a simple tool to track tasks, deadlines, and deliverable approvals during a project.

4. Project Management Deliverables Template

This template is designed to help you organise project tasks while keeping a close eye on time and budget. Task names, deadlines, assignees and detailed descriptions can be entered, and it is simple to monitor progress on various projects. You can also compare estimated and actual costs and hours to manage resources effectively and avoid overspending. It’s a practical template for maintaining control and visibility over all your project deliverables in one place.

Key Features:

• Task & Deadline Tracking: Have a clear record of all tasks, the owners and the deadline.
• Budget & Hours Monitoring: Compare estimated costs and hours with actuals for accurate resource management.
• Progress Updates: Track completion status for each deliverable to stay on schedule.
• Multi-Project Support: Organise and manage tasks across several projects seamlessly.
• Detailed Task Notes: Add descriptions or comments for clarity and accountability.

Best For:

Project managers, team leads and operations coordinators who require a centralised system to monitor tasks, manage budgets and track deliverables in many projects.

5. Project Tracker Template

This template lets you track tasks, assign responsibilities, and monitor deadlines all in one place. It provides a real-time view of progress, helping teams stay accountable and spot delays early. It is simple but effective, and it makes sure that all deliverables are done efficiently and on time.

Key Features:

• Task & Assignment Tracking: Keep a record of every task along with the person responsible.
• Deadline Management: Establish start and end dates so as to keep project timelines.
• Progress Monitoring: Update status and completion note to track ongoing work.
• Bottleneck Identification: Quickly spot delays or pending tasks to take corrective action.
• Centralised Overview: Consolidate all project details in a single, easy-to-use template.

Best For:

Team leads, project coordinators and managers who desire a simple yet powerful tool to monitor the progress, check on the responsibilities and deliverables due on time.

What Are the Pros and Cons of Project Deliverables Templates?

Project deliverables templates make managing projects more structured and organised. They help teams stay aligned, track progress, and ensure nothing is missed. However, like any tool, they also have a few limitations depending on your project's size and complexity. The following is a brief review of the advantages and disadvantages in a tabular form:

How Can Time Champ Track Project Deliverables Efficiently?

Time Champ makes managing project deliverables effortless by bringing time tracking, task management, and progress monitoring into one intelligent platform. Rather than opening two or three spreadsheets, you can see one dashboard that displays who is working on what, how much time is being used and how close each deliverable is to being completed.

With real-time insights, you can instantly spot delays, reassign tasks, and ensure that every milestone stays on schedule. The automated built-in reports make you see the completed, pending and overdue deliverables, thus providing you with complete visibility of a project health.

From planning to delivery, Time Champ keeps your team aligned, boosts accountability, and ensures every project goal is achieved with precision and transparency. It goes beyond tracking by helping you manage projects efficiently and deliver consistent, high-quality results.

Conclusion

Project deliverables templates allow you to plan, track and manage the entire stages of your project with ease. They help teams stay organised, meet deadlines, and maintain accountability from start to finish. With the right templates in place, you can streamline your workflow, reduce confusion, and ensure every deliverable is completed efficiently and on time.